Monroe County Prothonotary Office
Pennsylvania uses a split court-clerk structure in Monroe County. The county lists George Warden as Prothonotary, Clerk of Courts, and Clerk of Orphans' Court, but the functions are different. The Prothonotary is the civil filing office for the Court of Common Pleas. The Clerk of Courts handles criminal Common Pleas records, and the Clerk of Orphans' Court handles marriage license and Orphans' Court filing functions. Estate files are maintained by the Register of Wills.
The Monroe County Prothonotary page states that the office records civil procedures before the court and works to keep accurate civil records through technology. It also states that all records maintained by the Prothonotary are public for view unless sealed by court order or applicable law. Current filings are electronically scanned. Older civil documents remain in docket books while the office continues back scanning toward more complete image access.
Monroe County Prothonotary
Prothonotary: George Warden
610 Monroe Street
Stroudsburg, PA 18360
570-517-3370
Fax: 570-517-3582
Monday-Friday, 8:30 a.m.-4:30 p.m.
Monroe County Civil Records
The Prothonotary serves as chief clerk of the Civil Division of the Court of Common Pleas. Monroe County civil records can include complaints, answers, motions, judgments, civil appeals from minor courts, divorce filings, liens and judgments, protection-related civil filings where public, and orders entered in civil cases. The civil judgment index is part of the local civil search workflow.
Current civil filings are scanned into the county's electronic system. The research also notes lobby public computers for civil e-filing and viewing public civil documents. That local access point matters for people who do not have remote access, who need to review older civil docket books, or who need a certified copy. For criminal records, use the Monroe County Clerk of Courts instead.
The county Open Records page was captured from the manifest as a clerk-page source, and it helps show the county's fallback channel for non-case agency records through Monroe County Open Records.
Case records should start with the court custodian, while county agency records may require the Right-to-Know process.
Search Monroe County Prothonotary Records
Monroe County civil access starts with C-Track Public Access and the Prothonotary's civil search resources. The county's C-Track materials identify Case Search, Party Search, Docket Entry Search, Document Search, and Judgment Index Search. The public-access guide notes a public entry path and text matching modes such as Starts With, Exact Match, and Contains. The public site is view-only and includes only case filings and documents published for public access.
| Access Channel | Use For | Limits |
|---|---|---|
| C-Track Public Access | Civil case search, parties, docket entries, public documents, judgment index | Only published public civil records are available online. |
| Prothonotary lobby computers | Civil e-filing and public civil document viewing | Requires courthouse visit during office hours. |
| Older docket books | Older civil files not fully scanned | Request or inspect through the Prothonotary office. |
| INFOCON Public Access | Additional public access path linked from the county page | Confirm current availability from the Prothonotary page. |
| Monroe County Open Records | County agency records outside court case files | Formal RTKL requests are written and have separate deadlines. |
C-Track search fields should be chosen to match the information already known. Case Search works best when the case number, title, status, or filed date is known. Party Search is better for a person or business name. Docket Entry Search helps when the target is a specific event or filing. Document Search can locate public docket-entry documents by text snippet, while Judgment Index Search focuses on civil judgments by party, status, or case information.
Request Monroe County Civil Copies
Certified copies should be requested from the Prothonotary when the source record is a Monroe County civil Common Pleas file. A certified copy is often needed for legal use because it carries the office certification rather than being a simple printout. The online civil search may help identify the case and document, but the office remains the point for certification, older docket books, and documents not posted online.
- Identify the civil case number, party names, filing year, and the document needed.
- Check C-Track or the civil search index to confirm the docket and document title when possible.
- Contact the Prothonotary for copy availability, certification, fee, and pickup or mail options.
- Provide payment by the method accepted for the filing route. E-filing payments use credit card, while non-e-filing payments use cash, money order, or certified check.
- Ask whether older docket-book records, sealed records, or redacted documents require an in-person visit or court order.
Monroe County Request Fields
Monroe County research captured a formal Right-to-Know request field inventory for agency records and a civil search field inventory for C-Track. Court case copy requests should give enough civil case detail for the Prothonotary to find the file. Agency-record requests to Monroe County Open Records must be written and should use the county or uniform RTKL request form.
| Field / Item | Required | Notes |
|---|---|---|
| Requester name and contact | Required for formal RTKL request | Anonymous requests are not answered under county policy. |
| Records sought | Required | Identify records specifically and concisely. |
| Preferred access method | Recommended | Paper copies, electronic copies, or inspection. |
| Submission channel | Required | Mail, in person, email, or fax to the Open Records Office for RTKL requests. |
| Civil case number or party names | Strongly recommended | Needed for Prothonotary civil copy requests. |
| Document type and copy type | Strongly recommended | State whether a plain or certified copy is needed. |
Monroe County Prothonotary Fees
The county Prothonotary page links a Prothonotary fee schedule, but exact civil filing and copy amounts were not captured in the research text. The same source did capture payment rules. If a user e-files, payment is by credit card. If a user is not e-filing, payment is by cash, money order, or certified check. The office does not accept coins in an amount over $5.
| Item | Amount / Rule |
|---|---|
| Civil filing fee | Use current Prothonotary fee schedule |
| Plain civil copy | Confirm with Prothonotary |
| Certified civil copy | Confirm with Prothonotary |
| E-filing payment | Credit card |
| Non-e-filing payment | Cash, money order, or certified check |
| Coins | No coins over $5 accepted |
Monroe County Open Records Fallback
The Monroe County Open Records policy names Greg Christine as Agency Open Records Officer and Robert J. Gress as alternate. Requests go to Monroe County Open Records, One Quaker Plaza, Room 201, Stroudsburg, PA 18360, by mail or in person, by fax at 570-517-3851, or by email at openrecords@monroecountypa.gov. The office phone is 570-517-3850.
Use this fallback for county agency records rather than court case files. Pennsylvania's Right-to-Know Law gives the county five business days to respond, with a possible 30-calendar-day extension when the law permits. Court case records are governed by the UJS Case Records Public Access Policy and the relevant court custodian, so civil case files still route first to the Prothonotary.
A good fallback request states the record wanted, the preferred format, and a narrow date range or department when possible. A broad request for all court records is not the same as a civil case copy request. If the record is a pleading, judgment, divorce decree, or civil docket entry, the Prothonotary is the right starting point. If the record is a county policy, correspondence, administrative record, or other non-case agency file, the Open Records Office is the better route.
Monroe County Civil E-Filing
Monroe County civil e-filing runs through C-Track E-File for registered users. The research notes that mandatory electronic filing of civil legal papers took effect April 1, 2025 according to the Prothonotary page. Public computers in the Prothonotary lobby are available for civil e-filing and viewing public civil documents. That makes the office both an online filing office and a practical in-person access point.
Note: Statewide UJS Case Search is still the better path for criminal, traffic, MDJ, and appellate dockets, while Monroe C-Track is the county civil case path.